Vodacom Corporate Device Insurance Policy

These are the terms and conditions of Your Vodacom Corporate Device Insurance Policy. It is important that You read and keep this document in a safe place. The insurer/underwriter is Vodacom Insurance Company (RF) Limited, a licensed non-life  insurer in terms of section 23 of the Insurance Act 18 of 2017. Finrite Administrators (Pty) Ltd, an authorised financial services provider (FSP No: 46042), has been appointed to administer this Policy.

Vodacom Insurance Company (RF) Limited

Reg. No. 2011/117744/06

082 Vodacom Boulevard, Vodacom Corporate Park Midrand, 1685

Operative Clause

Vodacom Insurance Company (RF) Limited (The Insurer) agrees to provide insurance in terms of this Policy during any period of insurance for which it accepts a premium. The Insurer appoints Finrite Administrators (Pty) Ltd (the Administrator) to handle all policy related queries, administration and claims.

Definitions

1. "Accident" means known and identifiable unintended sudden and unforeseen event. “Accidental” has the corresponding meaning.
2. "Accidental Damage" means physical damage or destruction of the Device caused by an Accident.
3. "Authorised User" refers to the person nominated by You to use the Device insured under this Policy.
4. "Device" means the Cellphone or Laptop or Tablet, or Specified Insured Extra identified via the International Mobile Equipment Identity number or via the serial number, which is used by the Authorised User and specified as the item insured under this Policy.
5. "Contract Subscriber" means a Vodacom customer who has entered into a Subscriber Agreement with Vodacom.
6. "Cooling-off period" means the period of 30 (thirty) days from inception of this Policy during which you are entitled to cancel this insurance Policy, by sending Us written cancellation notice or by phoning Us at 082 1952
7. "Loss" means the sudden and unforeseen physical loss of the Device. “Lost” has the corresponding meaning.
8. "Maximum Limit of Indemnity" means the maximum amount that We will pay out which will be determined by Your Premium Band and will not be greater than the Sum Insured as defined, at the time of Loss, Theft or Accidental Damage.
9. "Policy" means this agreement between You and Vodacom Insurance Company (RF) Limited, together with the schedule hereto.
10. "Policyholder", "You", "Your" is the person in whose name the Policy is issued.
11. “Premium Band” is determined by the retail price of the Device inclusive of VAT at the time of inception of this Policy and defines the premium payable under this Policy. For Specified Insured Extras, the Premium Band is determined by the cumulative value of all specified items, based on the retail price of the items inclusive of VAT at the time of inception of this Policy.
12. "Good-As-New Device" means a device that has been refurbished, tested and restored to full working condition.
13. "SIM Card" for Contract Subscribers means the SIM Card encoded with the cellular telephone number listed on Your Policy schedule and issued in terms of the Vodacom Subscriber Agreement. For Prepaid Subscribers this means the Prepaid SIM Card encoded with the cellular telephone number listed on Your Policy schedule and issued in terms of a Vodacom PrePaid starter pack. 
14. "Specified Insured Extras" is an optional benefit that can be selected together with the Comprehensive Cellphone Insurance cover option. This includes Wearables. All Specified Insured Extras must be listed on Your schedule and identified via a serial number.
15. "Subscriber Agreement" means the contract entered into between You and Vodacom pursuant to which Your SIM Card is activated by Vodacom and Your Device is enabled on the Vodacom cellular telecommunications service and any related services on the Vodacom network.
16. "Sum Insured" means the retail price of the Device inclusive of VAT at the time of Loss, Theft or Accidental Damage.
17. "Theft" or "Stolen" means the unlawful act of taking possession of the Device with the intention of permanently depriving the Customer of that Device.
18. "Unauthorised Usage" means charges for SMS, calls or data incurred as a direct result of Loss or Theft of Your Device.
19. "Vodacom" means Vodacom (Pty) Ltd
20. "We", "Us" refers to the insurer, Vodacom Insurance Company (RF) Limited or the administrator, Finrite Administrators (Pty) Ltd, as applicable.
21. Wearables refer to an electronic items that can be worn on the body as an accessory used in conjunction with the Cellphone. A defining feature being the ability to connect to the internet, enabling data exchange and includes items such as the Samsung Galaxy Gear Fit, Apple Watch, earphones and digital media players, such as Apple TV.

Vodacom Corporate Device Insurance is a monthly renewable insurance Policy that provides cover against Accidental Damage, Theft or Loss of the insured Device.

IT IS VERY IMPORTANT TO NOTE THAT:

YOUR CLAIM WILL NOT BE PAID IF THE VODACOM SIM CARD LISTED ON YOUR POLICY SCHEDULE IS NOT IN USE WITH THE INSURED DEVICE AT THE TIME OF ACCIDENTAL DAMAGE, THEFT OR LOSS.

What are you covered for

There are different cover options under Device Cover. These options may be selected as stand-alone options or they may be taken as a combination as follows:

1. Accidental Damage – this is a standalone benefit option. It is applicable to the insured Device.
   1. If Your Device can be repaired we will pay the costs reasonably incurred to restore it to the condition it was in immediately before the Accidental Damage occurred.
   2. If Your Device is beyond economic repair (as determined by an authorised Vodacom repair centre), We will replace Your Device with a new device of the same or similar type or a Good-As-New Device of the same type, subject to the Maximum Limit of Indemnity.
   3. You will not be able to claim under this benefit option if You are unable to provide us with the damaged Device.

2. Comprehensive Laptop or Tablet Insurance - this is a standalone benefit option. It is applicable to the insured Device – specifically relating to a laptop, tablet or other portable device.
   1. This benefit option covers you for Accidental Damage as indicated above and it also covers you for instances of theft and loss.
   2. If Your laptop, tablet or portable device is lost or stolen We will replace Your Device with a new device of the same or similar type or a Good-As-New Device of the same type, subject to the Maximum Limit of Indemnity.

3. Comprehensive Cellphone Insurance – this is a standalone benefit option. It is applicable to the insured Device – specifically in respect of a cellular phone.
   1. This benefit option covers you for Accidental Damage as indicated above and it also covers you for instances of theft and loss.
   2. If your Cellphone is lost or stolen We will replace Your Device with a new device of the same or similar type or a Good-As-New Device of the same type, subject to the Maximum Limit of Indemnity.
   3. We will not replace Your Cellphone with more expensive model if Your model is still available.
   4. Whilst it is not a condition for cover, We encourage You to manage Your damage risk by making use of a cellular phone screen protector and a cellular phone cover to help protect your cellphone. In some instance, at Our discretion, We may supply a screen cover and cellphone cover for this purpose.

1. Specified Insured Extras – this is not a stand-alone product and can only be selected if the Comprehensive Cellphone Insurance benefit is selected.
   1. If Your Specified Insured Extra device can be repaired we will pay the costs reasonably incurred to restore it to the condition it was in immediately before the Accidental Damage occurred.
   2. If Your Specified Insured Extra device is beyond economic repair (as determined by an authorised Vodacom repair centre), We will replace Your device with a new device of the same or similar type or a Good-As-New Device of the same type, subject to the Maximum Limit of Indemnity.
   3. If your Specified Insured Extra device is lost or stolen We will replace Your device with a new device of the same or similar type or a Good-As-New Device of the same type, subject to the Maximum Limit of Indemnity.

5. Summary of Benefit Options and Cover:

• As an added benefit You will be covered for world-wide trips for up to 30 days per trip travelling abroad, as long as Your Device is in use with Vodacom SIM listed on Your Policy schedule. You will need to activate roaming in order to enjoy this benefit.
• In the event of a successful claim, We will repair or replace your Device at our option. We will not pay out a cash settlement.

What are you not covered for

1. Theft, Loss or Accidental Damage while Your insured Device is being used with any other SIM Card which was not listed on Your Policy schedule
2. Any claim where there was no usage on the Vodacom SIM Card listed on Your Policy schedule that is used together with the insured Device, for a period of 7 (seven) days prior to date of Loss, Theft or Accidental Damage.
3. Loss or damage resulting from political or non-political riot, strike or civil commotion, public disorder, war, terrorism or public violence or which is insurable by SASRIA (South Africa Special Risks Insurance Association).
4. Any costs of replacing, reinstating or making good wear and tear, gradual deterioration, scratching of outer casings, aerials or keypads.
5. Loss, damage or failure of batteries, other than when they are Stolen or lost together with the insured Device listed on application form.
6. Any consequential loss or damage.
7. Any claim arising from abuse, misuse or neglect of the insured Device.
8. Loss, damage or failure for which the manufacturer or supplier is liable, or which is covered by a current maintenance contract or warranty.
9. Loss of, damage to or corruption of data as a result of electronically conveyed viruses or defects in design or manufacture.
10. Loss of data, personalised ringtones or graphics, downloaded material and apps or software.
11. Any claim in respect of any additional equipment or accessories not covered under the Specified Insured Extras cover option, including but not restricted to carrying cases, battery chargers, hands-free kit, external antennae or car kits.
12. Theft or Loss of the insured Device that was not reported to the police within 48 (forty-eight) hours after it was Stolen or Lost.

How to Claim

• If the insured Device is Lost, Stolen or damaged You must report the claim to Us as soon as possible after discovery of the Loss, and within 30 (thirty) days of the claim event occurring.
• In the event that Your Device is Stolen or Lost You MUST:
  • Report this to the South African Police Services and obtain a case number;
  • In the event of cellphones, laptops or tablets, block the SIM Card listed on the Policy by phoning 082 111.
  • In the event of cellphones, laptops or tablets, blacklist the Device and obtain an I.T.C. reference number by phoning 082 111.
• Obtain a claim form by phoning 082 1952 or by visiting your nearest Vodacom dealer. A claim form must be completed and sent to Us within 30 (thirty) days of the claim occurring, containing all the necessary information as indicated above.
• Submit your completed claim form to the following email address: [email protected]
• You must give all reasonable assistance in the recovery of the Lost or Stolen Device and identification thereof.
• If We paid Your claim in respect of a Lost or Stolen Device, and Your Device is recovered, the recovered Device becomes Our property. If You are given a replacement device in respect of a Device which is beyond economical repair, the damaged Device becomes Our property and must be handed to the Vodacom dealer that provided Your replacement device.
• We must be in possession of the damaged Device in the case of Accidental Damage claims.
• In the event of Your claim being the subject of a dispute or is rejected by Us You may make representation to Us using the following email address: [email protected]. If You are still dissatisfied with the outcome of Your claim, You are entitled to approach the Short Term Insurance Ombudsman at:
  • Telephone: 011 726 8900
  • Fax: 011 726 5501/011 674 0951
  • E-mail [email protected]
• You have 90 (ninety) days from the date of receipt of the notice of rejection or dispute from Us to lodge such representation.  In the event of a dispute being unresolved You must take legal action by way of summons against Us within 180 (one-hundred-and-eighty) days after expiry of the initial 90 (ninety) day period, failing which You will forfeit Your claim and no liability can arise in terms of such a claim.
• Should You fail to collect a Device which has been repaired or replaced within 60 (sixty) days from date of Loss, You will forfeit the claim and the Device will be sold or returned to stock to defray expenses.
• If Your premiums in respect of this Policy are in arrears all outstanding premiums must be paid in order for Us to assess a claim.
• NOTE: If We replace Your Device, We may either issue a new device of the same or similar type or We may issue a Good-As-New Device of the same type.

Excess payable by You when claiming

• The excess: The excess is the first amount payable by You and is set out below.
• Your basic excess depends on whether Your Device is repaired, replaced with a Good-As-New Device or replaced with a new device as follows:

• An additional excess of R300 will be paid by You in respect of any damage, loss or theft suffered by You within 30 days of date of inception of this Policy. This excess will not be applicable if the insurance inception date coincides with Your Subscriber Agreement.
• If the replacement cost of the Device is greater than the Maximum Limit of Indemnity, You will have to pay the difference.

What must you remember?

This Policy only covers the insured Device(s), used TOGETHER WITH the Vodacom SIM Card listed on Your Policy schedule.  It is Your responsibility to let Us know in writing by emailing us at [email protected]  or by phoning Us on 082 1952, if You are changing or upgrading Your Device insured under this Policy.  In such instances this may lead to a new Policy, a change in premium and benefits and Policy terms and conditions.

General conditions

1. Other insurance:

If the insured Device is covered for Theft, Loss or Accidental Damage by any other insurance Policy, We shall only be liable for a pro rata portion of the claim excluding the excess which is payable by you.

2. Cancellation of the Policy

• You may cancel Your policy at any time and with immediate effect.
• If You decide to cancel Your policy within the cooling-off period, of 30 (thirty) days after receiving this policy agreement, We will refund any payments already made under this policy agreement. The cooling-off period only applies if a claim has not been submitted.
• If You cancel Your Policy at any time premiums after the cooling-off period, payments made to Us will not be refunded to You as You would have had the benefit of cover.
• All cancellation requests must be made in writing and emailed to[email protected] or by phoning Us on 082 1952.
• If Your SIM Card is barred, soft locked or disconnected by Vodacom, the cover provided by Your Policy will be suspended until such time as Vodacom reinstates Your service.
• We have the right to cancel Your Policy subject to 30 (thirty) days’ notice, either in writing or telephonically.

3. No rights to other persons

You may not transfer any rights under this Policy to any third party.

4. Changes to Your Policy

• We have the right to amend Your premium and terms and conditions at any time subject to 30 (thirty) days written notice.
• In the event of any legislative changes which have a material impact on Your policy or cover, We will make the required changes and notify You by providing reasonable notice.

5. Premiums

• Your Policy remains in force for as long as Your premiums are paid.
• In the event that Your premiums are not paid You MUST pay within 30 (thirty) days from the date the premium was due to maintain Your Policy.
• If no premium is received within that time Your Policy will be cancelled retrospectively.
• Should You cancel or stop Your debit order, it will be deemed that you have cancelled Your cover and You will not enjoy the 30 (thirty) day grace period.
• All premiums must be paid in full before any claim is investigated.
• We have the right to change Your premium at any time subject to 30 (thirty) days written notice to You.
• If Your Subscriber Agreement goes into arrears your insurance Policy will be impacted and may be terminated. Vodacom will inform You when your Subscriber Agreement goes into arrears. At such time you are required to contact Us to make alternate arrangements for premium payment.

6. Duty to safeguard Your Cellphone

You shall at all times take reasonable steps to safeguard the insured Device(s) from Loss, Accidental Damage or Theft.

7. Misrepresentation, non-disclosure or false declaration

• Any material misrepresentation, non-disclosure or false declaration shall render the Policy as a whole, voidable from date of inception at the instance of the insurer. In such an event:
• You will be liable to reimburse any amounts paid to You under this Policy to Us; and
• We will not be obliged to pay any claim lodged under this Policy.
• If there are false declarations made at the time of claiming which results in fraud, all benefits under this Policy shall be forfeited and Your Policy will be cancelled with immediate effect.

8. Report all claims to:

                             Scheme Administrator

                             Finrite Administrators (Pty) Ltd

                             Tel: 082 1952

                             Fax: 011 546 9000

                             Email: [email protected]   

                             Website: www.vodacom.co.za

9. Confidentiality and sharing of information

• It is important to note that when You engage with us, You acknowledge that We require Your personal information, as defined in Protection of Personal Information Act No 4 of 2013 (PoPIA) and other related regulation and need to process such personal information to provide products or services to You for purposes including to confirm, update and enhance Our records, to confirm Your identity and additional purposes as detailed in our Privacy Notice.
• By taking out this policy, you hereby authorize Vodacom Insurance Company (RF) Ltd to obtain personal information from You, and when required, to share it with Our third party service providers for the purposes of providing the services and benefits to which this Policy relates.
• Your personal information will be stored, processed and used only by Our service providers to the extent that is necessary to provide the contracted services.
• Please refer to our Vodacom Insurance Company (RF) Ltd: Privacy Notice https://www.vodacom.co.za/vodacom/terms/privacy-policy/insurance-company for a description of how we collect, use, share and protect your personal information when you use our products and services and our website.